When on the road in a commercial motor vehicle (CMV), it’s critical to be prepared for a Department of Transportation (DOT) inspection. This review ensures CMVs over 10,000 pounds function correctly and drivers have the necessary paperwork.
Officials can pull drivers over at any point for a DOT inspection, whether at a weight station, truck stop or roadside. It’s critical to prepare for these inspections by ensuring your vehicles are in good shape and your drivers have the necessary documentation.
If a driver or truck fails the inspection, they could be put out of service (OOS), which affects a trucking company’s Compliance, Safety, Accountability (CSA) score.
In this guide, we’ll review the six DOT inspection levels to help you and your drivers prepare for them.
6 Levels of DOT Inspection
Your CMV could be subject to one of six DOT inspection levels. Understanding and complying with all six inspection levels is critical, as you won’t know which level of inspection the official will conduct ahead of time.
In addition to having drivers check their vehicles daily for elements such as tire pressure and tread depth, keep all necessary documentation updated and easily accessible. Creating a DOT inspection checklist to ensure compliance is helpful.
The various levels of DOT inspections are as follows.
Level 1: North American Standard Inspection
The comprehensive first DOT inspection level occurs most often, and it typically takes 45 to 60 minutes to complete. During this check, the official will inspect the tractor and trailer for damaged or worn-out parts. Some vehicle elements they will examine include:
- Lighting
- Battery
- Tires
- Cargo securement
- Braking system
They will also examine the driver to ensure they have the proper documentation, use their seat belt and are not impaired by alcohol or drugs. Some of the documents the official will check include logbook records, the commercial driver’s license (CDL), and a medical waiver or card if the driver has one.
Level 2: Walk-Around Driver/Vehicle Inspection
A DOT level two inspection is similar to level one, except the official won’t check areas that require them to go under the vehicle. For this DOT inspection level, the official will walk around the vehicle, looking for potential issues with the equipment, and then check the driver’s credentials. This level two inspection normally takes about 30 minutes.
Level 3: Driver-Only Inspection
During this 15-minute review, the official will only examine driver-related elements. Some credentials and paperwork they will check during a DOT level three inspection include:
- Record of duty status (RODS)
- Skill performance evaluation (SPE) certificate
- Electronic logging device (ELD)
- License
- Hours of service (HOS)
- Driver Vehicle Inspection Report (DVIR)
Make sure to keep these documents up to date to stay compliant with regulations and pass unexpected DOT inspections.
Level 4: Special Inspections
Generally, the first, second, third and fifth levels are the most common inspections. The more uncommon fourth level DOT inspection consists of the officer checking one item, such as a particular document or a vehicle feature. This inspection is often conducted for research purposes. For instance, the DOT may focus on a common violation from a previous year to see if it’s improved since then.
The length of this level four DOT inspection depends on what the official checks.
Level 5: Vehicle-Only Inspections
A fifth level DOT inspection has the same criteria as level one, but the official only checks the vehicle. The review typically takes about 45 minutes. In some cases, drivers may not need to be present for the review — such as when:
- The inspection occurs at the carrier’s site during a compliance review.
- The driver is in the hospital or on the way to a police station.
Level 6: Enhanced NAS Inspection for Radioactive Shipments
The final DOT truck inspection level is for CMVs carrying highway route controlled quantities (HRCQ) of radiological shipments. These shipments may include medical waste, nuclear material, hazardous freight or other material requiring special care.
This sixth level of inspection is similar to level one with the addition of radiological requirements, enhanced OOS criteria and more inspection procedures.
Another difference is that this examination occurs before a trip begins. The vehicle, cargo and driver need to pass the inspection to receive a special nuclear symbol for the trip. The tag will be removed at the destination. These checks normally take up to an hour to complete.
Choose Porter Freight Funding for Your DOT Compliance Needs
At Porter Freight Funding, one of our goals is to help businesses in the transportation industry comply with DOT requirements. Fill out our form today or give us a call at 205.397.0934 for assistance from one of our specialists to ensure your trucking business is compliant.
